Smart Square healthcare scheduling software combines predictive analytics with simple scheduling functionality, and tons of analytics.
Staff love Smart Square because it’s easy to use on the go.
Managers love it because they save time, significantly reduce staffing chaos, and no longer have to barter and beg to fill open shifts.
Leadership love it because of the analytics and the value they receive by partnering with the leading innovator in healthcare workforce solutions.
Inside Smart Square is the Avantas Predictive Model. This powerful predictive scheduling tool forecasts healthcare staffing needs starting 120 days out from the shift, helping you create better schedules and staffing plans sooner.
Updated weekly, these predictions pass through the staffing matrices (or grids) for each unit/service area, clearly identifying the number of staff scheduled versus the predicted need.
Not every area within a hospital or health system takes the same approach to scheduling shifts. Some do cyclic schedules, self-scheduling, on-call, etc., and some do a combination of strategies. No matter what you do, Smart Square has you covered.
Cyclic Scheduling: Application of repeatable patterns
Self-Scheduling: Selection of shifts to build core staff schedules
Pre-Posting: Posting and selection of open shifts requiring manager approval
Open Shift Management: Automated and patented open shift management and incentive program –LEARN MORE
On-Call Scheduling: Supports pre-scheduled on-call needs, including on-call self-scheduling
Rapid Shift Recruit: Text-based recruiting platform for fast-approaching shifts
Exploring the effect schedule balance at time of submission has on outcomes.
Scheduling and staffing tools help managers develop better, balanced schedules faster and assist in pointing out things that could cause trouble down the road.
Our clients are often able to cut the time managers spend in scheduling and staffing in half, or more! Read about one client’s success here.
Smart Square lets you see staffing levels vs. demand across the organization on a single screen. You can to drill down from a system view where you can see everything to hospital or facility, department, and unit/clinic levels to pinpoint areas of excess or need and make the changes to fix it.
BUSINESS INTELLIGENCE TOOLS
Smart Square provides access to timely, actionable information. This ensures managers are empowered to spot the emergence of negative trends and make adjustments to fix the problems.
It also gives all of leadership a single source for data, or as we call it, a single version of the truth.
Schedule Dashboard: Allows managers to evaluate staffing outcomes and trends, helping to pinpoint opportunities for additional focus, such as overtime.
Financial Dashboard: Provides daily productivity outcomes, comparing actual worked hours to budgeted hours and costs for both variable and fixed hours.
Variance Dashboard: Blends the Schedule and Financial Dashboards, providing the reasons behind the variances between scheduled and actual hours worked, helping managers identify trends such as staff members clocking in earlier or staying later than their scheduled time.