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Healthcare Workforce Management White Papers

Avantas has been a leading provider of healthcare workforce management solutions for more than a decade. The following healthcare labor management white papers represent a fraction of the research Avantas has conducted into the science of workforce planning, demand forecasting, and operational best practices.

At Avantas, our single focus is the optimization of the healthcare workforce through the implementation of advanced healthcare scheduling and productivity solutions and customized healthcare consulting strategies to ensure predictable and sustainable results.

Our proprietary, enterprise approach is known as HELM®, and is applicable in inpatient, ancillary, and clinics/outpatient areas.

Beyond the Float Pool

Sophisticated Strategies for a Complex Reality
To cost effectively meet patient demand with today's diversified and complex delivery networks, healthcare providers must have contingency staff strategies that go well beyond the idea of having a 'float pool.' This white paper explores emerging best-practice contingency staff layering as well as the right-sizing of core staff sources.

The Resource Management Center

Insights and Strategies for Centralized Staffing
Many healthcare organizations are adopting centralized approaches to managing labor to increase efficiencies. While this strategy has tremendous potential, many providers find themselves struggling to make it work. This white paper provides insight into the strategy and discusses six solutions to the most common pain points healthcare organizations encounter with this approach.

Understanding Turnover

A Study of Staffing and the Correlation to Turnover
Most organizations make decisions about nurse turnover and retention without a complete understanding of the causes. Avantas analyzed a number of staffing metrics from 38 hospitals across six health systems. For each metric we determined the average percentage of total hours per RN and identified at what point the metric played a factor in turnover.

Open Shift Management

Understanding Motivation is Key to Filling Open Shifts
This white paper presents the results of a study examining staff motivations in filling high-need nursing shifts and how a scheduling module of decreasing financial incentives as shift dates approach supports nurses' decisions.

Scheduling for Maximum Efficiency

A Comparison of 4, 6, & 8 Week Schedule Periods
Avantas conducted research of inpatient nursing units at more than 75 hospitals and tracked how various scheduling frequencies impacted two important financial factors: FTE leakage and incidental worked time. The white paper also looks at how the different schedule periods correlate to the frequency of core staff floating and schedule changes.

Managing Incidental Worked Time

Examining Causes and Exploring Solutions
Incidental worked time (IWT) refers to time a staff member is on the clock before or after a shift or during a scheduled meal break. While individual instances of IWT can seem innocuous, when rolled up to the hospital level, the expense can amount to hundreds of thousands of dollars annually. This white paper walks through the various causes of IWT and provides solutions to reduce it.

Scheduling Resiliency

Outcomes of Submitting Balanced Nurse Schedules
This white paper looks at three provider organizations, examining the difference between the fill rate at the time of schedule submission versus the actual fill rates the day of the shift. It examines the strategies and tactics each organization leveraged, including use of overtime, agency, float pools, and other strategies.

Read the latest from our Healthcare Working Smarter blog.

3 Ways to Reduce Agency Nursing Usage

Low unemployment rates and an aging population are just a couple circumstances lending to the nursing shortage felt across the U.S. Provider organizations are grappling with what they can do to keep up with patient demand when they feel staff are constantly undersupplied. This climate of scarcity has been a...

Workforce Optimization is more than Cost Savings and Efficiencies; It’s Got Heart

Here at Avantas, we love what we do. We love partnering with healthcare organizations to optimize their workforce and help them reach their ideal state. Their goals are our goals. But it’s so much more than that. It takes grit and endurance to be a nurse. It takes the mind...

Staffing for Patient Safety

Reducing adverse patient events, such as infections or falls, is a critical focus point for hospitals and health systems. Not only does reducing medical errors have positive outcomes for patients, it is also important from a financial perspective, as the Centers for Medicare & Medicaid Services (CMS) has begun to...

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