- Accurate, sophisticated budgeting
- Improved core staff utilization from initial schedule creation
- Proactive alignment of float / contingency resources
- Cost-effective approach to managing open shifts
- Reduction of “in-the-moment” staffing decisions
By embedding your unique business rules, Smart Square will completely automate your planning, scheduling, staffing, deployment, and reporting process from beginning to end, ensuring predictable and sustainable outcomes.
Smart Square is an enterprise scheduling solution. It has been implemented in single-site hospitals, academic medical centers and Magnet®-designated facilities, multi-hospital metropolitan systems, large regional systems, systems with extensive clinics operations, as well as large senior care providers.
The Avantas Predictive Model forecasts staffing needs starting 120 days out from the shift, helping organizations create better schedules and staffing plans sooner. Updated weekly, these predictions feed the staffing matrices for each unit/service area, clearly identifying predicted demand versus supply.
Developed to support an enterprise strategy facilitated by centralized resource management, Smart Square is the most comprehensive scheduling platform available. It offers multiple scheduling methodologies to support each unit or service area’s unique needs:
Customizable business rules and staffing targets can be embedded to support each unit’s unique needs while ensuring predictable and sustainable results.
Intuitive tools help managers develop better schedules faster and assist in pointing out instances of staff not working up to their hired FTE commitments (FTE leakage) and other factors that can negatively affect quality and productivity.
Enterprise transparency tools allow the viewing of supply and demand at the enterprise level and the ability to drill down to facility, department, and unit levels to pinpoint areas of excess or need.
The business intelligence tools embedded within Smart Square healthcare scheduling software provide individuals throughout the enterprise access to timely (real-time and next day), actionable information. This level of transparency ensures clinicians are empowered to spot the emergence of negative trends, such as excessive agency utilization, and make adjustments before the trends affect productivity.
Schedule Dashboard: allows managers to evaluate past, current, and future staffing outcomes and trends, helping to pinpoint opportunities for additional focus, such as overtime.
Financial Dashboard: provides daily productivity outcomes, comparing actual worked hours to budgeted hours and costs for both variable and fixed hours.
Variance Dashboard: blends the Schedule and Financial Dashboards by providing the reasons behind the variances between scheduled and actual hours worked, helping managers identify trends such as staff members clocking in earlier or staying later than their scheduled time.